Guidelines for Oral and Poster Presentations

Oral Presentations

  • Authors of papers accepted for oral presentation will have 15 minutes for their presentation, plus 4 minutes for questions and 1 minute for setting up the following presentation. Please strictly observe this time limit in order to facilitate people moving between sessions.

  • The session room will provide an overhead projector and a screen for authors to use. However, authors must bring their own laptop or to borrow one from another author presenting in the same session.

  • Presenters should arrive at their session a few minutes before the session starts and check that their slides work satisfactorily with the audiovisual system in the room. If not, they should let the session chair and staff know immediately.

Poster Presentations

  • Each poster session is scheduled for 4 hours long (Time: TBA, Location: TBA). There are 30 minutes during which the authors need to be present at the poster, so that conference participants can interact with the authors, discuss the research and ask questions. The mandatory presence time is 30 minutes and is scheduled from (TBA) (coffee break time).

  • It is imperative that the authors affix the poster just before the start of the session and remove it immediately after the session has ended. Authors are encouraged to prepare a few minutes’ summary of their poster that they can share with attendees.

  • The panel area for each poster is Horizontal 2.4m x 1.2m (4ft * 8ft). The authors are free to use one large poster or many smaller posters, as long as they fit in the provided panel area. The title of the poster should appear at the top in CAPITAL letters about 25mm (0.98 inches) high. Below the title, put the author(s)' name(s) and affiliation(s).

  • The flow of the poster information should be from the top left to the bottom right. Authors are encouraged to create lively, interesting posters that will invite attention and comment, including the appropriate use of color.

Guidelines for Session Chairs

First of all, thank you very much for serving as a session chair of the IEEE CEC 2019 conference. Here is a guide provided to assist you in the chairing of an Oral Presentation Session at the conference.

  • Please confirm that all presenters are present before the session starts. An absentee sheet will be provided per session for the session chairs to fill in the absentee(s), if any.
  • If a presentation is cancelled (due to the absence in the presenter or otherwise), please leave the respective time slot as a gap in the schedule. Remaining presentations SHOULD NOT BE MOVED IN TIME in order to facilitate the audience to listen to the target presentations as scheduled. The session chair is nevertheless encouraged to make the best use of this time gap, for example, either to allow the previous presenter extra time for presentation or to conduct a brainstorming discussion session according to the Session Chairs’ discretion.
  • Each oral presentation will have a total of 20 minutes (1 minute preparation time + 15 minutes presentation + 4 minutes Q&A). Please strictly keep track of the time limits and notify the presenter when it is time for the end of the presentation.
  • Please manage the Q&A session after every oral presentation.
  • Please return the completed absentee sheet to the Registration Counter once the session is over.
  • Each session room will provide an overhead projector and screen for the presenters to use. However, authors must bring their own laptop or to borrow one from another author presenting in the same session. Please try to ensure that all presenters conduct a check that their slides work properly with the audio visual system in the room before the start of the session. If there is any technical problem, please inform the conference helpers for further procedures.
  • Conference helpers will be there to assist you and inform you of any last minute changes or matters.

Your collaboration is essential for the success of the conference and your support is greatly appreciated.

Final Paper




LaTeX and Word Templates

  • To help ensure correct formatting, please use the style files for U.S. Letter as template for your submission. These include LaTeX and Word.
  • Violations of any of the above paper specifications may result in rejection of your paper. Please note that the Latex template does not allow for keywords. If you are using the Latex template, do not include keywords in your paper.


Manuscript Style Information

  • Only papers prepared in PDF format will be accepted.
  • Paper Length: Up to 8 pages, including figures, tables and references. At maximum, two additional pages are permitted with over-length page charge of US$100/page, to be paid during author registration.
  • Paper Formatting: double column, single spaced, #10 point Times Roman font.
  • Margins: Left, Right, and Bottom: 0.75" (19mm). The top margin must be 0.75" (19 mm), except for the title page where it must be 1" (25 mm).
  • No page numbers please. We will insert the page numbers for you.

Note: Violations of any of the above specifications may result in rejection of your paper.